How much does CRM ERP cost

What does SAP Business One cost you?

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The costs for a SAP Business One project vary widely and depend on many factors. Basically, the cost structure can be divided into four categories: the costs for the implementation of the software, the costs for the operation of the system, the costs for the software licenses and the costs for the training of your employees.

Implementation costs

When implementing an ERP software such as SAP Business One, how the project is to be carried out plays a decisive role in the resulting costs. It is very likely that different industries require different know-how in order to improve the company's workflows can be mapped in the system with the best results. The (industry) specific use of tools that have to be connected to the software can also lead to a different effort than with a standard implementation.

For a cost-efficient project, we therefore first of all define which project steps are necessary for the implementation of your desired system and the consistency and quality of these processes in the project.

Change requests, i.e. change requests to the software, are usually incorporated by us after the project, so as not to drag the implementation out of the planned work steps due to delays. This is especially true for change requests, which are not elementary for the functional provision of your desired solution. Change requests that are required for a GoLive, on the other hand, are processed as part of the specification phase. The project is interrupted at this moment and restarted taking the change requests into account.

Thanks to its many years of experience, the Versino has a Approach developed, which allows an optimal, efficient and promising implementation to be expected. The project steps of this approach are as follows:

  1. Needs analysis
  2. Budget offer
  3. Provision of a preconfigured test environment
  4. Key user training
  5. Specification book
  6. Provision of the acceptance system, possibly with individual development
  7. System acceptance by the customer
  8. Work contract
  9. Provision of the customer system, including configuration
  10. Prototype I.
  11. Data transfer test
  12. Customizing
  13. Prototype II
  14. Print templates
  15. End-user training
  16. Final data transfer
  17. GoLive support

operating cost

You can choose between two models if you want to operate SAP Business One - either on-site (OnPremise) or in the cloud.

OnPremise

If you decide to use the system as an on-premise solution, the solution will be at your location integrated into your existing IT infrastructure. This may mean an additional investment in IT for you if the existing hardware resources are insufficient. You must also purchase your SAP licenses. Maintenance and support for these licenses are then charged at 17 or 5 percent of the license value.

Cloud (SaaS)

Alternatively, you can also choose to outsource SAP Business One to a external data center decide. This software as a service (SaaS) in the cloud is a monthly rental of the required IT resources and licenses. You pay 50 euros per month per user. The advantage of the cloud solution results from lower IT expenditure and clear cost transparency.

License costs for cloud operation

Cloudiax Basis User

Cloudiax Basis User (1-5 users)50,00 €monthly per user
Cloudiax Basis User (6-20 users)45,00 €monthly per user
Cloudiax Basis User (21-50 users)40,00 €monthly per user
Cloudiax Basis User (from 51 users)35,00 €monthly per user

Cloudiax cloud options

Cloudiax Mobile User / Indirect Access User15,00 €monthly per user
Additional database29,00 €monthly per database
Extended printing function6,50 €monthly per database
Exclusive service unit340,00 €per month
Extension of the update test phase250,00 €monthly (from the 2nd month)
Application server - p90,00 €monthly per server
Application server - M158,00 €monthly per server
Application server - L196,00 €monthly per server
Application server - XL249,00 €monthly per server
Application server - XXL289,00 €monthly per server
Application server - individualon demandmonthly per server
Additional firewall port10,00 €monthly per port
Location VPN49,00 €monthly per location
Exclusive VPN router (virtual)on demand

Hosting

Hosting: facility1.200,00 €unique
Hosting: update1.200,00 €monthly per update

Development and test environment

SAP HANA 32GB680,00 €monthly per environment
SAP HANA 64GB990,00 €monthly per environment
Microsoft SQL290,00 €monthly per environment

Microsoft SQL to SAP HANA

Migration check Microsoft SQL to SAP HANAfree

SAP Business One license costs

Cloud

SAP Business One Cloud Professional User (up to 20 users)91,00 €monthly per user
SAP Business One Cloud Professional User (21 to 50 users)73,00 €monthly per user
SAP Business One Cloud Professional User (from 51 users)64,00 €monthly per user
SAP Business One Cloud Limited CRM User47,00 €monthly per user
SAP Business One Cloud Limited Logistics User47,00 €monthly per user
SAP Business One Cloud Limited Financials User47,00 €monthly per user
SAP Business One Cloud Starter Package User38,00 €monthly per user
SAP Business One Cloud Indirect Access, user-based8,00 €monthly per user and instance
SAP Business One Cloud Indirect Access, non-employee50,00 €monthly per user and instance
SAP Business One Cloud Mobile Application User15,00 €monthly per user and instance
Intercompany Integration Solution for SAP Business One Cloud12,00 €monthly per user
SAP Business One Cloud Customer Checkout Cloud33,00 €monthly per cash register

On-premise

SAP Business One Professional User2.700,00 €once per user
SAP Business One Limited CRM User1.400,00 €once per user
SAP Business One Limited Logistics User1.400,00 €once per user
SAP Business One Limited Financials User1.400,00 €once per user
SAP Business One Starter Package User1.140,00 €once per user
SAP Business One Indirect Access, user-based250,00 €once per user and instance
SAP Business One Indirect Access, non-employee1500,00 €once per instance
SAP Business One Mobile Application User450,00 €once per user
Intercompany Integration Solution for SAP Business One350,00 €once per user
SAP Business One Customer Checkout990,00 €once per cash register

Other licenses

SAP Business One Engine for SAP HANA2.000,00 €once per HANA server
SAP Crystal Reports for SAP Business One479,00 €once per user
Microsoft SQL Standard edition, user-based175,00 €once per user
Microsoft SQL Standard edition, core-based2.700,00 €once per core

SAP Business One user types

Professional user

The SAP Business One Professional User was designed for employees who full access to the SAP system need. This license has a price of 2,700 euros or 91 euros per user per month if you opt for the cloud model.

Limited users

The SAP Business One Limited user has limited access to the ERP system depending on the department selected. With this type of license, a distinction is made between:

  1. Limited CRM User: Special license for employees who work in the field or in sales.
  2. Limited Financials User: License for accounting employees.
  3. Limited Logistics User: License for employees who work in the warehouse.

A detailed delimitation of the license types and which function authorizations are linked to them can be Can be found in this document. The SAP Business One Limited user costs 1,400 euros or 47 euros per user per month in the cloud.

Starter Package

The starter package was created for small businesses with up to five (5) users designed. It covers the basic company requirements for an ERP system: basic accounting, sales, purchasing, CRM functions and warehouse management. As a growing company, this gives you a sufficient software foundation to run your To get business processes going and to link them. If you have grown in size and need more than five (5) users, you can switch to the standard version of SAP Business One without any problems. The starter package costs 1,140 euros per user or 38 euros per user per month in the cloud.

Maintenance and support

If you decide on the on-premise operating model, we will calculate 17% of the license value for maintenance and software support, and 5% for support. In the cloud, maintenance costs are already included in the license price. For support we continue to charge 5% of the value of the on-premise license.

Training costs

In principle, we follow the concept that your End users can be trained directly by your key users. The training of the key users is part of the Versino implementation process, during which you also do all the necessary Training documents get provided. If necessary, we are of course also available for additional training courses for other employees.